Property Maintenance

Routine Maintenance Made Simple, Trackable & Fully Compliant

Routine maintenance is a fundamental part of protecting your buildings, your assets, and your people. But keeping track of multiple systems — fire alarms, emergency lighting, extinguishers, gas systems, electrical installations and more — can quickly become overwhelming without the right tools. Octopus brings everything together in one powerful, intuitive platform.

Users can assign and manage all planned maintenance across their estate, ensuring statutory and recommended servicing is carried out on time, every time. Octopus allows you to schedule maintenance for each property, attach service records, upload certificates and even log engineer notes or photographs directly on-site.

Every maintenance or logbook automatically creates a digital record, giving you a complete, date-stamped history of all work completed. This eliminates the need for paper files or multiple spreadsheets, and ensures that your compliance documentation is always up to date, accessible and organised.

Property managers can view activity across all sites in real time, identify missed or upcoming tasks, and quickly understand where attention is needed. Whether you work with a small maintenance team or a network of external contractors, Octopus keeps workflows smooth, accountable and fully aligned with UK compliance requirements.

The result? Less admin, fewer missed tasks, complete traceability — and a safer, more reliable property portfolio.