User Management & Permissions

Flexible, Secure Access for Teams, Landlords & Contractors

Property compliance often involves multiple people: facilities managers, engineers, administrators, landlords and external contractors. Each needs access to specific information — but not everything. Octopus is built with flexible, granular permission controls to ensure total security without slowing your team down.

Administrators can create user accounts, assign roles, and control exactly what each person can see or do within the platform. You can restrict access to specific properties, modules (like Assessments, Jobs or Maintenance), or even individual tasks.

This makes Octopus ideal for organisations that work with external partners or have large teams distributed across multiple buildings. Engineers can update job sheets, upload photos or complete assessments, while managers maintain oversight of the bigger picture.

Every action is logged, audited and attached to a user — providing traceability and accountability across all activity. Whether you operate one site or hundreds, Octopus keeps data secure and ensures the right people have the right level of access at all times.