Property Management

How Octopus Transforms Property Management for Facilities Teams & Landlords

Managing multiple properties — and keeping every building safe, compliant and well-maintained — can quickly become overwhelming. Octopus is designed to take that complexity away. Built specifically for property facilities managers, landlords, and engineers, Octopus brings every aspect of compliance and maintenance into one secure, easy-to-use platform.

Secure Access to Your Entire Property Portfolio

With Octopus, authorised users can log in securely and immediately access their full estate of properties. Adding new sites is simple and fast, allowing teams to centralise all building information, documents, and compliance records in one place. Whether you manage a handful of properties or hundreds, Octopus keeps everything organised and accessible from anywhere.

Assign & Track Assessments, Maintenance & Logbooks

Octopus gives you complete control over ongoing compliance tasks, including:

• Fire Risk Assessments
• Health & Safety Assessments
• Asbestos Surveys
• Emergency Lighting Checks
• Fire Alarm Servicing
• Fire Extinguisher Maintenance
• Logbook Management
• And much more!

Every task can be assigned, scheduled, and monitored with full audit trails, ensuring nothing is missed and helping you stay compliant with UK safety regulations.

Manage Reactive Jobs & Request Quotes

Alongside planned assessments and maintenance, properties often need unplanned repairs. Octopus handles these too. Users can quickly raise adhoc jobs — whether it’s replacing smoke detectors, repairing locks, fixing intercoms, or any other reactive work. Quotes can be requested directly from the platform, helping you speed up approvals and reduce downtime.

Real-Time Compliance Dashboard

Your Octopus dashboard gives you instant visibility over the performance of your entire estate. Real-time compliance scores highlight how each property is performing, while alerts clearly show which assessments or maintenance tasks are approaching expiry or are already overdue. This proactive approach helps reduce risk, improve safety, and ensure full compliance at all times.

Smarter, Safer & More Efficient Property Management

By bringing property, compliance and maintenance management into one platform, Octopus removes manual admin, reduces paperwork, and provides complete transparency for teams and stakeholders. Whether you’re responsible for a single site or a nationwide portfolio, Octopus helps you stay ahead of compliance deadlines, streamline maintenance work, and make better, data-driven decisions.